Before each interaction: direct calls to the most relevant department
Reduce waiting time on the phone by optimizing your call routing and categorizing incoming calls with an “intelligent” IVR. For example, calls that do not require the intervention of an agent: bank account balances, train timetables, and the like, can all be automated and routed to bots that don’t require agent intervention. Optimum call routing also allows you to review your overall operations, if one department is getting an increase in calls, increase the number of agents in the department or investigate any root causes, ultimately enabling your agents to improve your overall call center performance.
Requests with high added value: thanks to the context and data in your business tools such as your CRM, calls are qualified, prioritized and directed to the most relevant agents with perhaps specific sales training to respond to requests in a relevant and timely manner using a tool such as intelligent IVR.
During each interaction: improve your agents’ efficiency
Having a contact center solution integrated with your business tools allows your advisors to access all the data they need in real time, through a single interface. All calls and emails are managed in one place, allowing your agents to effectively resolve any queries and reduce call handling time.
An incoming call? Thanks to the plethora of data, the agents are informed of any history of previous interactions as well as the qualifying steps made in the IVR system. A real value add for agents is the capability to remove ambiguities and update customer data in real time whilst on the call ensuring all information is up-to-date.
Within the framework of outbound call campaigns, agents can utilize this knowledge and set up strategies according to the wealth of data they now have, improving their reachability rate, call scripts and sales performance.
Call scripts guide your call center agent’s conversations, allowing agents to easily respond to queries, contextualize and personalize their exchanges. Using this approach, an agent is more efficient in resolving customer requests and are also more productive.
After the interaction: proactively contact your customers
To go further, agents can enhance their customer knowledge base by integrating the information exchanged into their business tools, such as their CRM. This information can be used for post-call actions.
A customer has communicated information on a personal project? Contact him a few weeks later to propose a new service or a new offer! An appointment has been made? Send your customer an SMS automatically to remind them. If you don’t, others will do it for you. Maybe faster and better. The key word is proactiveness. This proactivity is possible thanks to the data you have at your disposal.
These workflows are also useful internally. Your agents can, for example, be notified of the end of a contract by sending an automatic reminder a few months in advance. Similarly, supervisors can receive an email if a call is too long signaling they might need to support their agent.
To guarantee a quality experience, data is key! Make the most of all the information from your conversations! Capture it in an intelligent way and return them in a constructive way: your customer knowledge will be richer, fed by the set of data collected.
Advice, guidance and tips about improving your utilization of data are provided in our latest eBook that is available for download.
To find out more about how Diabolocom can help you better utilize your data with our native integrations get in touch below.
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